Snapproof

Tool inventory built for contractors.Not for spreadsheets.

Snap three photos. AI captures brand, model, serial, receipt, and warranty in 30 seconds. Insurance-ready PDFs in two taps when something breaks or walks off the jobsite.

Get Started FreeFree for 5 tools · No credit card

The whole process. Real screens.

Snapproof tool inventory app camera framing a Klutch welder for AI capture
Step 1
Snap the whole tool
Spec plate close-up in the Snapproof camera so AI can read the serial number and model
Step 2
Capture the spec plate
Snapproof AI extracting brand, model, serial number, and receipt from a tool photo
Step 3
AI reads brand, model, serial
Klutch MIG140 tool detail screen with active warranty status in the Snapproof contractor inventory
Tool record
Every detail tracked
Warranty claim screen with File Claim and Generate Claim PDF buttons in Snapproof
Claims
File the claim in two taps
Tool photo, spec plate, and receipt attached to a Snapproof tool record for insurance proof
Proof
Photos, serials, receipts together
Bulk export sheet generating a Section 179 tax PDF grouped by purchase year in Snapproof
Bulk export
Section 179 PDF in two taps
The problem

Tools break. Trucks get hit.Disasters happen.

Every other inventory app makes you type out every detail of every tool. That's why most contractors give up halfway through. Snapproof is different. You take a picture.

$30B

in warranty claims paid out last year.

Most went to people who kept their receipts. Snapproof captures every receipt, every warranty term, and every claim contact when you buy the tool.

70%

of contractors have already had tools stolen.

Less than 25% of stolen equipment comes back. Without records, your insurance pays you depreciated value, not what you paid.

$2,500

is what homeowner's policies typically pay for workshop tools without documentation.

Fire, flood, tornado, hurricane. When the worst happens, your inventory needs to live somewhere other than the workshop. Without an itemized list, even an excellent policy pays a fraction of true replacement cost.

Built for your trade

Whatever you swing,we know it.

Twenty trades. One inventory.

Framing, finish, mechanical, masonry. Different tools, different brands, different replacement costs. Snapproof handles every trade in one inventory with insurance-ready packets per truck and per project.

  • →Mixed-trade inventory with per-truck location tags
  • →Per-project export for change-order documentation
  • →Separate claim packets per truck or per crew
General tool framed in the Snapproof tool inventory app camera viewfinder for AI capture
11:1279
Step 1: Tool
Analyzing...
Inventory
Settings
How it works

Three photos.30 seconds.

Tap the camera. Snap up to three photos. AI handles brand, serial, receipt, warranty, and price. You never type a thing.

01Step / 5 seconds

Snap the tool

AI extracts
  • Brand
  • Model
  • Color
  • Tool type
02Step / 5 seconds

Snap the spec plate

AI extracts
  • Serial number
  • Model number
  • Manufacture date
03Step / 5 seconds

Snap the receipt

AI extracts
  • Purchase date
  • Retailer
  • Price
  • Extended warranty

Your tool is documented in 30 seconds. Brand, model, serial, dates, retailer, price, warranty terms, extended warranty, and claim contacts. All stored. Two taps for a PDF when you need it.

No receipt? Skip it — AI estimates retail value. No spec plate? Type what you remember, manual entry handles 20-year-old tools just as well.

Everything you need

Snap a picture.We handle everything else.

Insurance claims

Two taps to a complete claim packet

Tap "Generate PDF." Snapproof assembles a complete claim packet — photos, serials, receipts, and warranty terms — in order. Pro plans add your company logo, business name, and contact info to every page. Email it from the parking lot before the cop finishes the report.

Snapproof Generate PDF screen producing an insurance claim packet with tool photos, serial numbers, and receipts
Warranty alerts

We watch the dates. You catch the claims.

Every tool gets a calculated warranty expiration the moment it's saved. Filter by "Under Warranty" or "Expiring Soon" anytime. Manufacturer claim links pre-loaded for 100+ brands.

Snapproof warranty tracking list with Under Warranty and Expiring Soon filters across 100-plus tool brands
Tax-ready

Section 179 without the spreadsheet

Flip the "Group by purchase year" toggle on the export menu. Snapproof builds a year-by-year PDF with per-year subtotals and a grand total. Hand it to your CPA in February.

Snapproof Section 179 tax export grouping a contractor's tool purchases by year for CPA-ready deductions
Location tagging

Truck got hit at 4am

Tag every tool with where it lives. "Truck #2," "Trailer," "Cabin." Search the location, select all, mark insurance claim filed. 60 seconds from the call to a complete claim packet.

Snapproof location search showing every tool tagged to Truck #2 for a fast contractor insurance claim
Protection plans
41%

of protection plan revenue ever pays out a claim.

Lowe's collected $580M in protection plans last year and paid 41% back in claims. The other 59% stayed in their pocket because customers lost the receipt, forgot the plan existed, or missed the claim window.

The coverage you already paid for.Snapproof remembers it.

Bought the protection plan at checkout? Snap the receipt and Snapproof captures the plan terms, end date, and claim contact automatically. When the tool quits two years later, your phone tells you exactly what coverage you have and how to file.

What gets captured

  • →Home Depot Protection Plan terms + claim phone
  • →Lowe's Protection Plus end-date + claim URL
  • →Asurion, Allstate, Geek Squad — all detected
  • →Manufacturer extended warranties from the receipt

Be in the 41%. Not the 59%.

Snapproof recognizes 100+ tool brands

DeWaltMilwaukeeMakitaBoschRyobiRidgidHiltiFestoolKlein ToolsKnipexSnap-onStanleyCraftsmanHuskyKobaltChannellockMac ToolsBlack+DeckerPorter-CableSkilMetaboHitachiEstwingGreenleeFlukeLie-NielsenWeraWihaDeWaltMilwaukeeMakitaBoschRyobiRidgidHiltiFestoolKlein ToolsKnipexSnap-onStanleyCraftsmanHuskyKobaltChannellockMac ToolsBlack+DeckerPorter-CableSkilMetaboHitachiEstwingGreenleeFlukeLie-NielsenWeraWiha
Who it's for

Hundreds of tools. No time to list them.Three taps each. Done by dinner.

Contractors

“My truck got broken into. Insurance paid me 40% of value because I couldn't prove what was in it. Got 80 tools into Snapproof in one afternoon.”
Mike, ElectricianFor Contractors →

Workshop hobbyists

“20 years of woodworking tools in my garage. My homeowner's policy caps it at $2,500. One Saturday morning to do the entire shop.”
Dan, WoodworkerFor Workshop Owners →

Homeowners in disaster zones

“Wildfires came through our county and I realized my garage was undocumented. Snapproof was three taps per tool. Done in an afternoon.”
Jennifer, CaliforniaFor Homeowners →

Small business owners

“My CPA told me I was leaving deductions on the table. Snapproof took photos of every tool I bought this year. My CPA got the PDF he needed.”
Diane, LLCFor Tax Savings →
Pricing

Less than one tool.Per year.

Start free. Upgrade if you want unlimited. Free tier never expires.

Start here

Free

$0
  • Document your first 5 tools
  • Full AI capture (every field, every brand)
  • Insurance-ready PDF exports
  • Warranty tracking with expiration filters
  • Tax-time export for Section 179
  • No credit card required
  • Use it forever
Get Started Free
Most popular

Pro Annual

$99/year
~$8/month · 30-day money-back guarantee
  • Unlimited tools
  • Branded PDFs with your logo
  • Bulk actions and bulk PDF exports
  • Priority warranty database updates
  • Save $80 vs Pro Monthly
Upgrade to Pro Annual
Pay as you go

Pro Monthly

$14.99/month
Cancel anytime
  • Unlimited tools
  • Branded PDFs with your logo
  • Bulk actions and bulk PDF exports
  • Priority warranty database updates
  • Pay month-to-month
Upgrade to Pro Monthly

One mid-range power tool costs more than a year of Snapproof. DeWalt 20V MAX impact driver runs $130. Milwaukee M18 circular saw runs $180. Makita drill driver kit runs $220. Pro Annual is $99. If Snapproof recovers the value of one tool through a warranty, insurance claim, or tax deduction, you've made your money back ten times over.

30-day money-back guarantee on Pro Annual. Refund eligibility excludes accounts with patterns indicating bulk-export-and-cancel behavior. Honest users get refunded, no questions asked. Pro Monthly cancels anytime, no monthly refunds.

Customer stories

The truck got hit. The fire came. The audit started.They had the list.

Most people quit other inventory apps halfway through. These four finished. Then something happened.

Truck got hit in March. Came out at 5am to find the side window busted and most of my Milwaukees gone. State Farm wanted an itemized list. I had Snapproof open in the parking lot, generated the PDF, sent it from my phone before the cop finished writing the report. Got paid replacement value on every single tool. Saved me about $14k vs what I would've gotten guessing from memory.
Mark D.
Electrician, Texas
Tried Sortly twice. Tried that Google Sheets template some YouTuber made. Tried writing things down in a notebook. Quit every time because typing model numbers is mind-numbing. With this you point your phone at the tool and that's it. If you've ever started an inventory app and given up, this is the one that works.
Tony R.
HVAC, Pennsylvania
My CPA mentioned Section 179 last year and I had no idea what was deductible. This year I kept snapping receipts every time I bought a tool. Hit February, flipped the toggle, sent him a PDF. He found me $2,100 in deductions I would have missed. Snapproof pays for itself for the next 20 years on that alone.
Carlos M.
HVAC Contractor, Florida
Live in California. After Paradise burned, I made my husband promise we'd document everything in the workshop. Procrastinated for two years because typing every detail of 200+ tools felt impossible. Did the whole shop in one Saturday morning with this. Snap, snap, snap.
Jennifer R.
Workshop Owner, California

Names changed for privacy. Stories illustrate real customer outcomes.

The founder
Megan and Jeremy, founders of Snapproof, the tool inventory app for solo contractors
Megan & Jeremy
Founders · Oklahoma

Built by a contractor's wife.Tired of being the one chasing receipts.

My husband Jeremy runs a contracting business out of our garage in Oklahoma. I'm the one digging through bins for receipts, sitting on hold with warranty lines, and realizing the proof we need is somewhere we can't find. Again.

Every inventory app wanted hours of typing. He quit every one of them halfway through. No small business owner is going to do that.

So I built the app I wished we'd had. Snap a picture. AI handles brand, model, serial, receipt, and warranty terms. We built Snapproof in our garage. No venture capital. No marketing agency. If you've lost money to a lost receipt, or quit an inventory app halfway through, this one's for you.

FAQ

Common questions.Real answers.

Getting started

Is Snapproof actually free, or is there a catch?

There's no catch. Snapproof is free for your first 5 tools, and that free tier never expires. No credit card required. No 7-day timer. No automatic enrollment in a paid plan. You document 5 tools, see the AI work on tools you already own, and decide whether to upgrade. If 5 tools is all you need, Snapproof is free for life. If you need more, Pro Annual is $99/year ($8/month) for unlimited tools.

How easy is Snapproof to use?

Snapproof is the easiest tool inventory app on the market. Open the app, tap the yellow capture button, and snap up to three photos: the tool, the spec plate, and the receipt. AI extracts everything else automatically: brand, model, serial number, purchase date, retailer, price, manufacturer warranty terms, and any extended warranty you bought. Each tool takes under 30 seconds. The only field you might want to fill in is an optional location tag (like "Truck #2" or "Workshop"). Most contractors document their entire truck or shop in 20-40 minutes total.

How long does it take to inventory a tool with Snapproof?

Under 30 seconds per tool. Tap the capture button, snap three photos (tool, spec plate, receipt), and the AI handles the rest. Most contractors who try it for the first time get their first tool documented in under 60 seconds, including the time it takes to figure out the app. From there, you can typically document 50-100 tools in an hour. Compare that to Sortly, where each tool requires manually typing brand, model, serial number, purchase date, retailer, and price. That's about 3-5 minutes per tool with all the field-tabbing.

Does Snapproof work offline on jobsites with no cell service?

Yes. For capture. Snapproof saves your photos and tool details locally on your device the moment you snap them, so you can keep documenting tools even on jobsites with weak or no signal. Once you're back in cell service or WiFi, everything syncs automatically and the AI processes the photos to extract brand, serial, receipt, and warranty data. You'll see a small sync indicator on tools that haven't been processed yet.

What if I download it and don't like it?

You used the free tier. You're out 10 minutes of testing. No credit card was charged. No subscription auto-started. The free tier (5 tools) is yours forever, no commitment. If you tried Pro Annual and it didn't work for you, the 30-day money-back guarantee gets every penny back. We don't make you fill out a "tell us why" survey. We don't try to talk you out of it. Email us, get refunded, move on. Pro Monthly is pay-as-you-go: cancel anytime, no questions, no monthly refunds.

Pricing

How much does Snapproof cost?

Snapproof offers a free tier with up to 5 tools and 300 AI captures per month. Pro Annual is $99/year for unlimited tools. Pro Monthly is $14.99/month. All plans include AI capture, warranty tracking, extended warranty detection, PDF exports, and the tax-grouping export for Section 179 documentation.

Is $99/year worth it for a tool inventory app?

One mid-range power tool costs more than a year of Snapproof. A DeWalt impact driver runs about $130. A Milwaukee circular saw runs about $180. A Makita drill kit runs $220. Pro Annual is $99. Less than the cheapest tool in your truck. If Snapproof helps you recover full value on even one stolen tool through documented insurance claims, catches one warranty before it expires, or finds one tool deduction your CPA would have missed, you've made your money back 10x.

Is Snapproof free?

Yes, Snapproof has a free tier that allows up to 5 tools and 300 AI captures per month. The free tier includes the same AI capture, warranty tracking, and PDF export features as the paid tiers. To inventory more than 5 tools, upgrade to Pro Monthly ($14.99/month) or Pro Annual ($99/year).

Insurance & theft

How do contractors prove they owned stolen tools for an insurance claim?

Insurance companies require an itemized inventory with photos, serial numbers, purchase dates, retailers, and receipts. Without this documentation, contractors typically receive depreciated value (often 30-50% less than what they paid) or get claims denied entirely. Snapproof builds this documentation automatically. Every tool you add has a photo, AI-extracted serial number, captured receipt, and purchase details. When tools are stolen, you generate a complete claim packet PDF in two taps and email it to your adjuster.

What do contractors do when tools are stolen from a work truck?

First, file a police report immediately. Most insurance policies require it. Second, document everything that was in the truck while your memory is fresh. Third, submit an itemized claim to your insurance carrier with photos, serial numbers, purchase prices, and receipts. The contractors who recover full value have one thing in common: they had documentation BEFORE the theft. Snapproof was built for this scenario. Tag every tool with its location ("Truck #2"), and when the truck gets hit, search by location and mark every tool as "claim filed" in two taps.

Does insurance cover stolen tools from a contractor's work truck?

Standard auto insurance typically does NOT cover stolen tools from a work vehicle. That requires either a Tools and Equipment insurance policy, a Commercial Inland Marine policy, or a contractor's general liability rider with tool coverage. Each policy has different documentation requirements, but all of them require itemized proof of ownership and value. Without a complete inventory, even the best policy pays a fraction of true replacement cost.

How much does insurance pay for stolen contractor tools without receipts?

Without receipts, insurance companies typically pay "actual cash value" (depreciated value) instead of replacement cost. Often 30-50% less than what you originally paid. A 2-year-old DeWalt impact driver that cost $400 might receive a $180 payout under ACV terms. With receipts and proper documentation, contractors qualify for replacement-cost coverage and get the full $400 back. Snapproof captures receipts at purchase so this never becomes an issue.

Warranty & tax

What's the best app to track tool warranties?

Snapproof is the only app built specifically for tool warranty tracking. It includes a built-in database of warranty terms for over 100 major tool brands (DeWalt, Milwaukee, Makita, Bosch, Ryobi, Ridgid, Hilti, Festool, Klein Tools, and more) and automatically calculates the warranty expiration date based on your purchase date. Filter by "Under Warranty" or "Expiring Soon" any time to see what's still covered. The app also detects extended warranties and protection plans from your receipts (Home Depot Protection Plan, Lowe's Protection Plus, etc.) so you never lose track of coverage you've already paid for.

Will manufacturers honor tool warranties without a receipt?

It depends on the brand. DeWalt requires the original receipt as the only valid proof of purchase. Milwaukee will use the manufacturing date instead of your purchase date if you don't have a receipt, meaning your warranty could be up to 18 months shorter than the actual covered period. Most major brands strongly prefer receipts, and many will deny or shorten coverage without one. Snapproof captures every receipt automatically so you always have proof.

How do I find my warranty information for a tool?

For any tool you've added to Snapproof, the warranty information is automatically pulled and displayed: warranty length, expiration date, manufacturer claim URL, registration URL, and customer service phone number. Snapproof has warranty data built in for over 100 major tool brands including DeWalt, Milwaukee, Makita, Bosch, Ryobi, Ridgid, Hilti, Festool, Klein Tools, Craftsman, and more.

How does Snapproof help contractors with Section 179 tax deductions?

Snapproof captures purchase date, retailer, and price for every tool you add. The "Group by Year" PDF export gives your CPA an itemized list of every tool purchased in any given tax year, with subtotals and a grand total. Exactly what's needed for Section 179 deduction documentation. Most contractors miss 30-40% of legitimate tool deductions because their records are scattered across receipts, credit card statements, and emails. Snapproof eliminates that gap. If you find even one missing $400 deduction at a 30% tax bracket, the $99/year subscription pays for itself.

Why Snapproof

I've tried inventory apps before and gave up. Why is Snapproof different?

Other apps (Sortly, Itemtopia, Encircle) require manual data entry. You type the brand, model, serial number, purchase date, retailer, and price for every single tool. Five minutes per tool. That's why most contractors quit halfway through. Snapproof eliminates that entire workflow. You take three photos, the AI extracts everything, and you move on. Contractors who gave up on Sortly typically finish a complete Snapproof inventory in one Saturday morning.

What is the best tool inventory app for contractors?

The best tool inventory app for contractors is one that uses AI to capture tool details from photos automatically. Eliminating the manual typing that causes most contractors to abandon inventory apps. Snapproof is built specifically for contractors: snap a photo of any tool, and AI captures the brand, model, serial number, purchase date, retailer, price, and warranty terms in under 30 seconds. The app generates insurance-ready PDFs in two taps, tracks warranty expiration with "Expiring Soon" filters, and detects extended warranties from receipts.

How is Snapproof different from Sortly or Milwaukee One-Key?

Sortly requires manual data entry for every item. You type the brand, model, serial, and date for every tool. This is why most contractors download Sortly, add a few tools, and abandon it. Snapproof eliminates that friction entirely with AI capture from photos. Milwaukee One-Key only works with Milwaukee Bluetooth-enabled tools, locking you into one ecosystem. Snapproof works with any tool from any brand. Snapproof is also the only app with built-in warranty tracking, extended warranty detection, Section 179 tax exports, and disaster-ready insurance PDFs.

What if I have older tools without receipts or readable spec plates?

Snapproof supports manual entry for older tools, inherited equipment, lost-receipt purchases, or anything without a clean receipt. Add what you remember: brand, approximate purchase year, estimated value. And Snapproof tracks it alongside your AI-captured tools. The goal is a complete inventory regardless of whether each tool has perfect documentation. Document your existing collection in an afternoon, then let AI handle every new purchase going forward.

Privacy & support

Why should I trust this app with photos of my tools and receipts?

Snapproof was built by a contractor's wife who watched her husband lose money on lost paperwork year after year. Photos are encrypted on your device and stored encrypted on Supabase (the same infrastructure used by major banks and healthcare apps). The AI providers we use do not retain or train on your photos. You can export and delete all your data at any time. Biometric lock (Face ID, fingerprint) protects the app on every cold start. And if you don't believe us, the 30-day money-back guarantee on Pro Annual covers you.

Is Snapproof secure? What happens to my photos and data?

Snapproof takes security seriously. All photos are stored encrypted in private storage. Authentication tokens are kept in iOS Keychain or Android Keystore. Never in plain disk storage. The AI providers we use do not retain or train on your photos. Biometric lock (Face ID, fingerprint, or passcode) protects the app on cold start and when switching from background. All data is exportable on request and deletable in-app per CCPA and US state privacy law requirements.

Does Snapproof work for hobbyists and workshop owners, not contractors?

Yes. Snapproof is used by serious workshop hobbyists, woodworkers, metalworkers, car restorers, and homeowners with substantial tool collections. Without itemized documentation, most homeowner's insurance policies cap payouts on "business personal property" or workshop tools at $2,500. Far below the actual value of most serious workshops. Snapproof helps document collections for scheduled personal property riders, replacement-cost claims, and disaster preparedness (fire, flood, tornado, hurricane).

How do I track which tools are in my truck vs. my shop vs. multiple locations?

Snapproof has an optional "location" field on every tool. Type a tag like "Truck #2," "Shop bin A," "Cabin," or "Trailer," whatever makes sense for how you organize. This is the one field that's worth typing because of what it unlocks: when your truck gets broken into at 4am, you don't have to remember everything that was in it. Search the location, select all, mark them all "insurance claim filed" in one tap, and generate a complete PDF claim packet for your adjuster in under 60 seconds.

What tool brands does Snapproof support?

Snapproof works with any tool from any brand. The AI is trained on millions of product images and recognizes major brands like DeWalt, Milwaukee, Makita, Bosch, Ryobi, Ridgid, Hilti, Festool, Metabo, Hitachi/Metabo HPT, Craftsman, Stanley, Black+Decker, Porter-Cable, Skil, Kobalt, Husky, Klein Tools, Channellock, Knipex, Snap-on, Mac Tools, and many more.
Get Snapproof

Three taps. Document the tool.Move on with your day.

Open the app. Tap the camera. Snap your tool. AI handles brand, model, serial, receipts, and warranties. Document your rig in an afternoon. The first warranty claim, theft recovery, or missed tax deduction you catch covers the next decade of subscriptions.

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